Wedding seating chart & floor plan maker
Plan your reception room to scale — enter its size, drag tables and the dance floor into place, then paste your guest list and assign every table. Capacity, spacing, and who sits where, all on one page you can print for the venue.
100% free · No signup, no email · Nothing leaves your browser
1. How big is the room?
Ask your venue for the reception room's dimensions — the floor plan draws to scale from them.
2. Lay out the tables
Add tables and fixtures, then drag them into place. Seat dots fill in as guests are assigned; tap a table to rename it or change its seats.
Select a table on the floor plan to rename it, change its seats, or seat guests.
3. Who's coming?
Paste the guest list once, then assign tables from the dropdowns — or select a table on the floor plan and seat guests there directly.
The seating chart
- Guests
- 0
- Seats
- 0
- Seated
- 0/ 0
- Space / guest
- —
Add tables above — the per-table seating list appears here.
Everything stays in your browser — nothing is uploaded, no signup, no email.
How to make a wedding seating chart with a floor plan
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Enter your room size
Type the reception room’s width and depth in feet or meters — your venue can tell you, or it’s usually on the venue’s website. The floor plan below draws to scale, so everything you place reflects the real space.
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Add tables and drag them into place
Add round or banquet tables, a sweetheart table, and fixtures like the dance floor, bar, DJ booth, and cake table. Drag each one where it belongs; empty seats show as open dots around every table so you can see capacity at a glance.
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Paste your guest list and assign tables
Paste guest names one per line — no retyping like in Canva — then assign each guest with the table dropdown, or select a table on the floor plan and add guests straight to it.
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Check the fit, then print or share
The tool totals seats against guests, flags over-capacity tables, and shows square feet per guest for the room. Print the floor plan and seating list for the venue, download a CSV, copy a text summary, or send one share link that opens the exact same plan.
How receptions are usually laid out
Most reception layouts follow the same logic. The couple anchors the room — a sweetheart or head table with clear sightlines from every seat. The dance floor sits central, usually in front of the band or DJ, with the closest tables reserved for wedding party and immediate family. Service lives at the edges — bar, buffet, and cake near a wall or the kitchen door, so lines never cross the dancing. Planners also tend to leave roughly five feet between tables so chairs can push back and servers can pass — which is exactly the kind of thing a to-scale plan shows and a sketch on paper hides.
The chart itself is easier when the headcount is settled first — our free RSVP & headcount tracker gets you a confirmed list to paste in here. Once tables are final, the wedding signage maker prints matching table numbers and escort cards, and the rest of our free wedding planning tools covers budgets, vendors, and venues the same way: no signup, nothing leaves your browser.
Frequently asked questions
Start from your confirmed RSVP list, group guests by how they know each other, and work table by table — couples and families first, then friend groups, then singles placed with people they’ll get along with. In this tool you enter the room size, place the tables on a to-scale floor plan, paste the guest list, and assign each guest a table.
Most planners seat 8 guests at a 60-inch round table and 10 at a 72-inch round; 10 fits a 60-inch round only tightly. A 6-foot banquet table typically seats 6, and an 8-foot banquet 8, using both long sides. Every table’s seat count is editable here, because venues and chair sizes vary.
A common planning rule of thumb is roughly 10 to 12 square feet per seated guest for a reception with round tables, before adding a dance floor, bar, or buffet. The tool divides your room’s area by your guest count so you can compare against that range instead of guessing whether 80 people will fit.
A frequently used rule of thumb is 4 to 5 square feet per dancing guest, planning for about a third to half of your guests dancing at once. For a 100-person wedding that lands around a 15-by-15-foot floor. Add a dance floor to the plan and drag its position to see what actually fits your room.
Assigned tables (not necessarily assigned seats) are the usual choice for plated dinners, because catering needs to know who sits where. Open seating can work for casual or buffet receptions, though most planners still recommend assigned tables above roughly 50 guests — self-sorting gets awkward, and the last guests to sit end up split from their group.
A seating chart is one display listing every guest and their table. Escort cards are individual cards guests pick up that name their table. Place cards sit at the table and mark the exact seat. Most weddings use a chart or escort cards; place cards are only needed when the seat itself matters, such as for plated meals with chosen entrées.
Give each parent their own table of their side of the family and friends, placed at an equal distance from the couple — equal prominence matters more than distance from each other. For feuding relatives, separate tables with a buffer of neutral guests is usually enough; you rarely need opposite corners, just not shared elbows.
After the RSVP deadline, typically one to two weeks before the wedding — earlier drafts get redone every time an RSVP changes. Start a rough version once most RSVPs are in, and treat the final week as assignment cleanup. Because this tool saves in your browser and share links always open the current version, late changes are cheap.
Yes — completely free, with no signup, no email address, and no paywall on any feature including printing, CSV export, and share links. It’s a free tool from Wedding Arrivals, a wedding photo-collection service.
No. Everything runs in your browser — guest names and your floor plan are never uploaded to a server. Your chart saves automatically in your own browser storage, and a share link carries the data inside the link itself, readable only by people you send it to.
Seating sorted? Don't lose the photos.
Every table you just placed is somewhere guests will take photos — 300–600 of them across the night, scattered across everyone's phones. Wedding Arrivals collects them all with one QR code on those tables: guests scan and upload from the browser, no app, no account, and you keep every original.